Office Administrator Bookkeeper job in Downtown Toronto

Position Outline: Administrative Assistant

Outcomes
Specific outcomes to be expected.

1. Accurate and Timely Bookkeeping and Accounting Functions
Perform all day to day accounting functions accurately and produce required reports in a timely manner.
 Order entry
 Processing Payments
 Monthly sales, commission and commission reports
2. Office Administrative Functions
 Taking meeting notes & distributing them in a timely manner
 Order Office supplies
 Answering all phone inquiries
3. Customer Response
Assist in managing all customer inquiries and communications.
 All customer and web inquiries responded to promptly
 All rep/distributor inquiries (i.e. samples / planograms)
Competencies / Skill Set
To be successful, the person filling this position must possess the following competencies:

1. Detail Oriented and Organized
a. Is detail oriented and does not allow things to "fall through the cracks".
b. All work is completed in a timely manner to avoid being rushed to ensure accuracy.
c. Keeps a clean and orderly workspace.
2. Accounting, Computer Knowledge & Skills
a. Demonstrate (or gain) a working knowledge of Account Edge (similar to Quick Books).
b. Must have a very strong working knowledge of MS Excel, and a working knowledge Outlook and Word.
c. Must have (or gain) a good working knowledge of online tools, such as Trello, and Hubspot.
3. Quick Learner / Smart
a. Is resourceful when it comes to learning and will take initiative to learn new skills on their own
b. Learns from mistakes and makes the same mistake only once.
c. When stuck, is willing to learn and ask for help when required.

Core Values
The person filling this position must share our Core Value of Integrity with:

1. Compassion for our customers, team and planet.

2. Commitment to design, sustainability and quality in our hair care and bath products.

3. Creating a Real Connection in order to offer an exceptional customer experience.

4. Can Do Positive Attitude by taking ownership in all we do.

Looking for a Superstar Administrative Assistant!

This is a unique opportunity—it is not your traditional office job. You will be working with a small team in a woman owned entrepreneurial B Corp business. Your goal is to manage a wide range of business activities so that partners can focus on what they do best; developing innovative sustainable hair and bath products and selling them to major retailers and consumers across North America and soon the rest of the world.
It is a feel good business as our bath accessories and hair care, i.e. loofahs, shampoo, make up brushes… help people pamper themselves. Although our self-care products are calming, the work environment can be hectic. You will be juggling several balls (actually poufs & serum) in the air at once. So you must be a driven to efficiency and a guru of productivity. You need to be keen to pull your weight and open to direct feedback. We need a resourceful, self-starter who is smart and has a thirst for continuous learning. A strong interest in business is a huge strength and a manic desire to improve the world is essential.

This full time position is ideal for a recent business graduate or experienced assistant who has a university degree or college diploma. Working out of a small office during regular business hours most of the time; occasionally there will be requirements on weekends and evenings for trade shows or other business activities.

This position is not for everyone, just one superstar Administrative Assistant who is keen to be part of our terrific team of four! If you are up for the challenge, please send your resume and cover letter explaining why you are the best candidate for the position to Jennifer@ForeverNatural.ca