AP & AR Coordinator job in Brooklyn

JOB MISSION
To oversee accounts receivable and payable in accordance with accounting principle and ensuring the accuracy of data entered into various systems. The AP & AR Coordinator will work closely with various internal and external teams to verify all information are accurately reflected in our systems and reports.

DUTIES AND KEY RESPONSIBILITIES

• Manage A/R processes including owning monthly invoicing and collections.
• Work closely with the Client Relations team to ensure accuracy of invoices and Sage X3 system.
• Maintain strong customer relationships to ensure we are paid in a timely manner.
• Manage all A/P entry by entering bills into Sage X3 and to ensure accurate coding.
• Handle all vendor correspondence and document updates.
• Manage T&E process and help the team identify best practices and improvements.
• Review and code all bank transactions to ensure accuracy.
• Process monthly corporate credit card statements and cash expenses via Rydoo, our T&E system, and ensure all expenses are accurately classified.
• Assist with month end close processes including bank and credit card reconciliations.
• Analyze and maintain all accounts receivable accounts, refund accounts, and deposit accounts.
• Reconcile and manage receivables of our growing e-commerce accounts.
• Assist with annual/interim external audits.
• Additional ad hoc reporting and assignments as needed.

PERSON SPECIFICATION AND REQUIREMENTS

• Bachelor's degree in Accounting.
• 2-4 years of experience in an AP/AR function.
• Proficiency in Excel and other MS Office Suite programs.
• Experience with various accounting software, such as: QuickBooks, NetSuite, JD Edwards, or Peoplesoft.
• Working knowledge of data collection, data analysis and evaluation.
• Strong accounting skills.
• Commitment to excellence and high standards.
• Excellent written and verbal communication skills.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow in a fast-paced environment.
• Ability to work independently and as a member of various teams and committees.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

EQUAL EMPLOYMENT OPPORTUNITY
In Davines Group we celebrate diversity, and inclusiveness is a crucial pillar of our Ethical Chart.
For this reason, Davines Group does not discriminate in employment on the basis of race, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, age, parental status or other non-merit factor.