Associate, Accounting & Finance (Staff Accountant) job in Kansas City

THE OPPORTUNITY

Global Prairie’s Accounting & Finance team is seeking a versatile and organized team player with strong leadership and communication skills, and the ability to thrive in a fast-paced, entrepreneurial work environment. An Associate on this team has the opportunity to touch many areas of the business and learn new skills. They are primarily responsible for processing daily accounts payable and accounts receivable transactions, as well as management of corporate credit cards and expense reporting. This individual will also be involved in weekly and ad hoc reporting and analysis, as well as client billing.

WHAT WE’D LIKE TO SEE

Global Prairie is different by design. One part creative agency, one part data analytics shop and one part consulting firm, we deliver deep, innovative thinking – quickly. Because we don’t operate as a traditional agency in terms of process, structure or output, we look for team members with an entrepreneurial spirit who embrace innovation and are comfortable working with best-in-class leaders.

Everyone at Global Prairie shares the following characteristics:

• Collaborative
• Optimistic
• Resilient
• Flexible
• Curious
• Philanthropic

Strong candidates for this specific role will also demonstrate:

• Self-awareness
• Ability to manage multiple priorities and projects at one time
• Ability to work in high stakes environment
• Teamwork
• Detail orientation

ESSENTIAL FUNCTIONS

Working across the Finance team, this individual will be responsible for a variety of tasks, such as:

Daily Responsibilities

• Accounts payable entry and vendor management
• Monitor accounts payable email inbox
• Follow up with client teams to obtain job numbers for billable vendor expenses
• Follow up with accounting and operations team to ensure correct coding for administrative expenses
• Maintain electronic copies of paid and open AP
• Manage initial setup and maintenance of vendors, including contractors
• Maintain W9’s for all vendors
• Ad hoc requests as necessary
• Respond to questions regarding accounts payable
• Provide copies of invoices upon request for billing or other purposes
• Annual preparation of Form 1099’s
• Accounts receivable entry
• Monitor accounts receivable email inbox
• Record client cash receipts daily
• Coordinate with Finance team members to ensure that miscellaneous cash receipts are recorded correctly
• Run an AR aging report to review weekly during the Finance team meeting

Weekly Responsibilities

• Contractor management
• For contractors that enter their hours directly into our timekeeping software, reconcile hours entered to hours invoiced
• For contractors that send their hours to the AP inbox, enter hours based on time sheet or invoice
• Treasury management
• Assist with check runs
• Assist with ACH and wire transfer batches
• Corporate Credit Card
• Overall management of process, including communicating with individual cardholders
• Enter corporate credit card transactions into AP and reviewing/approving supporting documentation for charges
• Review Employee Expense Reports
• Review all expenses to ensure that they are in accordance with the Global Prairie expense reporting policy
• Confirm that support provided for each expense is adequate and matches the dollar amount of the expense

Ad Hoc

• Assist with overall financial and operational process improvements
• Serve as backup for other team members as necessary, (opportunity to cross-train with other skill sets)
• Work with accounting and finance team to prepare and compile all documents requested by external financial statement auditors and tax preparers
• Assist with media buy management
• Review all support from external media buyer and ensure that ads ran as scheduled and that all amounts invoiced were correct
• Compile all supporting documentation into packets to share with the client
• Compile out of pocket support for client billing
• Compile support for out of pocket expenses being billed to clients
• Match support against listing provided by billing contact