Office Manager & Executive Assistant job in Barcelona

Teresa Carles Healthy Foods is looking for an Office Manager & Executive Assistant to join our team in Barcelona. Are you ready for this new and exciting opportunity?

Our project is growing so fast that our teams must do the same. As Office Manager & Executive Assistant you will be working closely with the CEO, the management team and the HR department; as well as you will be managing two different offices. You will report to the CEO and the HR Director.

The ideal candidate is expected to contribute to an innovative culture at both hands-on and strategic levels. The ideal candidate will bring creative and effective ideas and solutions to our growing organization.

About TCHF

Our mission is to positively contribute to a world where the respect for the environment and human health and well-being prevails. We try to make this world a better place by making our own healthy, tasty and sustainable food and distributing it in our restaurants, retail channels and ecommerce.

Since December 2019, we are proud to be part of the B Corp movement and to have become the first restaurant and food chain in Spain to get the B Corp certification.

We are convinced that our people will lead this change by sharing their ideas and talent and by contributing to our motto: Eat better > Be happier > Live longer.

Tasks and Responsibilities

As Executive Assistant to the CEO, your main responsibilities will be:

• Provide direct support to the CEO on administrative tasks and scheduling his agenda.
• Screen phone calls and office visits, making appointments when necessary.
• Register the CEO for events, conferences, and other meetings.
• Make travel and restaurant arrangements.
• Prepare and coordinate corporate meetings: schedule events, prepare corporate presentations and draft meeting minutes.
• Perform routine tasks such as photocopying, duplicating, bulk mailing, among others.

As Office Manager, your main responsibilities will be:

• Manage our two offices: Barcelona and Bell-lloc d’Urgell.
• Maintain office efficiency, appearance and condition of common areas. Arrange necessary repairs when needed.
• Monitor and maintain inventory of necessary office supplies; order new supplies as needed making sure a minimum stock is kept.
• Organize company events or conferences.
• Manage incoming mail and deliveries; and manage outgoing mail.

Requirements

• Bachelor’s Degree
• +2 years of experience as Office Manager/Executive Assistant
• Excellent at Microsoft Office tools (Excel and PowerPoint)
• Excellent communication skills in both Spanish and English
• Willingness to travel regularly to the different company locations
• We are looking for a proactive and result oriented person, capable to not only adapt but also thrive in a fast growing environment delivering high-quality output.

Some good reasons to apply

• Opportunity to be part of Teresa Carles Healthy Foods family, one of the most innovative companies in the food tech industry
• Competitive salary and flexible remuneration plan
• Flexible schedule and flexible teleworking policy
• Nice office in the center of Barcelona, if you prefer to work from the office
• Healthy and tasty meals every day for less than 4 euros
• Special discounts in our restaurants and products