Accounting Manager job in New York

Laboratoires Expanscience: Well-Being Is in Our Hands

Laboratoires Expanscience exists to preserve the health and well-being of all people, young and old. This is the mission that drives our 1,000+ employees to continue developing safe, innovative, research-driven products, as we have done for more than 70 years. An independent, 100% family-owned company headquartered in France, we reach consumers in hundreds of countries through our roster of brands that includes Mustela and Babo Botanicals (clean skincare for babies, children & the entire family) and Piascledine 300 (treatments for osteoarthritis).

Corporate Social Responsibility (CSR) is at the heart of everything we do. Constantly researching new solutions, we reconsider our practices on an ongoing basis in order to keep pace with changes in society and factor in social, societal, and environmental challenges. By capitalizing on the collective intelligence to which we have access (that of our employees, customers, suppliers, associations, etc.), we are able to make progress every day in order to more effectively meet the needs of our stakeholders.

Proudly a certified B Corporation, Expanscience is committed to using business as a force for good; this means we are always considering the impact of our decisions on people and the planet and ensuring that anything we do is done ethically and responsibly.

Reasons for Being

The primary purpose of this position is to support Accounting Manager with accounting functions such as accounts receivable and accounts payable, and selected chargeback management, also to develop skills and abilities to assist within monthly reporting due to Headquarters.

Principal Tasks

Accounting – General Duties

• Support completing transactions relates to accounts receivable (AR) and payable (AP) to ensure that entries are up to date
• Assist in accounting processes to ensure timely billing, collections, and cash neutral payments; generates A/R and A/P Aging balance reports on weekly basis.
• Assist in various other accounting related projects as assigned.
• Support completing transactions relates to accounts receivable (AR) and payable (AP) to ensure that entries are up to date
• Assist in accounting processes to ensure timely billing, collections, and cash neutral payments; generates A/R and A/P Aging balance reports on weekly basis.
• Assist in various other accounting related projects as assigned.

Accounts Receivable:

• Compute and record accurate chargebacks, returns, damaged goods, freight charges, etc relates to transactions on daily basis.
• Prepare invoices, credit memos, payments, account statements, reports, and review on daily/weekly basis.
• Investigate chargebacks from customers and follow up with Sales Managers/ Warehouse for verification of claims.
• Follow up with emails and phone calls for cash payment schedules.
• Review open balances and unapplied difference on weekly basis, request backups by emailing/sending inquiries.

Chargeback Review & Disputes:

• Use the Chargeback Log to keep track, review on weekly basis and submit the new ones by getting signed PODs/BOLs from Warehouse/Logistic Manager.
• Make sure every deduction (especially the material ones) needs to have related deduction backups and reviewed by Account Managers and under correct GL number/item category.
• Update with new Shortage Claims and status on claims won in log and accounting system

Accounts Payable:

• Ensure timely payments of vendor invoices via credit card, wire transfers, ACH’s and checks
• Coordination of all payment functions for the company
• Process payments and documents such as invoices, journal vouchers, employee reimbursements and company related expenses.
• Support and enter disbursements, i.e. vendor payment requests, wires and T&E’s to ensure proper coding, authorization and budgetary approval and adherence to Company policy.
• Verify expenses are authorized and review in accordance with company policies and procedures
• Reconcile inventory report between Warehouse and internal ERP system
• Ensure compliance with income tax classification, use tax and tax reporting, including Form 1099 reporting.

Commitment to Quality/CSR

• Ensure continuous improvement and respect for procedures particularly in terms of Quality and CSR.

Other:

• Participate in operational projects and be proactive in improving processes, tools and implementation.

Positioning

Reports to Accounting Manager

Position Requirements:

• BS/BA degree in a related discipline (Accounting, Finance, Economics, Business Administration)
• 1-3 year accounting experience
• Experience in consumer goods preferred
• -English fluent, French is a plus
• Computer skills: proficient in Microsoft Office (Excel, Outlook, Word) and basic Accounting software (Quickbooks desktop)
• Knowledge of ERP software (Netsuite) preferred
• Excellent analytical and problem-solving skills
• Accuracy and attention to details and deadlines
• Ability to prioritize and allocate resources
• Ability to multi-task and follow up
• Entrepreneurial spirit
• Adaptability
• Team player

PERKS

• Joining a certified B-Corp company that uses business as a force for good
• Comprehensive medical, dental, and vision package, including FSA program.
• 401K with 5% Match
• Flexible PTO Policy and 12 Company-paid Holidays
• Bi-monthly free Mustela & Babo product allocation
• Wellness and Phone Stipends
• Company Paid Volunteer Day
• Annual Corporate Offsite & Trainings
• Various Internal Initiatives throughout the year in line with our @B-Corp commitments: Health Week, Sustainable Development Week, etc.
• Generous, fully paid Maternity & Paternity Leave
• Tax-free Commuter Benefits
• Joining a diverse, international team that promotes sustainability and inclusion