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Executive Assistant job in Vancouver

Vacancy has expired

British Columbia, Vancouver
Company Type:  Certified B Corporation
Industry:  Banking
Job Type:  Administration
Employment:  Full-time
Impact Area:  Financial Wellness
Company Name:  Renewal Funds

Country:  United States
State / Province:  British Columbia
City:  Vancouver
Zip / Postal Code:  V6B 1H5



Renewal Funds (Renewal) Renewal Funds is a mission venture capital firm, focused on Organics and Environmental Technology, investing in Canada and the USA. We have $98 million under management in our two funds, and will be raising our third fund in 2018.

Position - Executive Assistant. You will support investment professionals with their travel, calendar bookings, and assisting with special projects and various tasks for our small dynamic organization.

Additionally, you will keep the office running flawlessly, enjoy wearing many hats, and are experienced and flexible with a positive, can-do attitude. You must be well organized with a professional welcome to guests and the outside world.

You are friendly and approachable, willing to pitch in, no matter the task. You’re excited to work for a company with a strong mission and to use your skills to contribute to that mission.

You have an eagle-eye for detail and a polished approach to your workload. It’s exceptionally rare for a mistake to get away from you and you thrive at the centre of the action. You can anticipate needs and take initiative, always thinking two steps ahead.

Tight deadlines don’t overwhelm you and you work well under pressure. You are skillful at working independently and are good at perfecting your own work. Multi-tasking comes naturally to you and you are able to complete tasks well or ask the necessary questions to get the job done. You will welcome feedback and are able to give it effectively and respectfully. You’re resourceful and you love organization. You know how to prioritize, and you don’t need help finding solutions.

Job Responsibilities


  • Executive Assistant duties for 3-4 members of the investment team including the CEO

  • Reception duties

    • Greeting guests, deliveries, office supplies & equipment orders, answering phones, sending/receiving couriers, etc

  • CRM data entry (currently Salesforce)

  • Caring for office environment

  • Kitchen management, plant care, organizing office lunches, etc.

  • Coordinating sustainability initiatives (Carbon offsetting, 1% for the Planet, etc.)

  • Capacity to work on special projects and research

  • Ready to take on whatever other projects and tasks that may be assigned




  • Experience as an executive assistant, receptionist or in related administrative roles

  • Proficient in MS Office applications (especially Word, PowerPoint, Excel, Outlook)

  • Experience using a CRM database such as Salesforce would be an asset

  • Excellent attention to detail

  • Positive, supportive attitude


This is a permanent full-time position after a three-month probationary period.


Compensation and Reporting


Renewal Funds is proud to be a Living Wage Employer and all employees are paid, at minimum, a living wage.


  • Salary will be commensurate with experience

  • Various fringe benefits per company culture

  • Extended health and vacation benefits following the final probationary period


Position reports to the Operations & Administration Manager.


Sustainability Commitment

Renewal is a B-Corp, certified by the non-profit B Lab to have met rigorous standards of social and environmental performance. In 2014 & 2016, Renewal was recognized as a Best for the World B-Corp and a Best for Workers award. Renewal is also a GIIRS-Rated fund, and in 2016, both Renewal2 & Renewal3 were recognized as Best for the World funds. Renewal has been selected twice as ImpactAssets 50 Best Financial Managers, recognizing Renewal’s leadership among impact investors.


Renewal is a 1% for the Planet member, donating 1% of management fees to a selection of environmental organizations. The office is powered by 100% green energy by Bullfrog Power. The office is in a LEED Gold Certified Flack building at Victory Square that is home to a number of likeminded businesses and located in historic Gastown, Vancouver.


How to Apply


Our online application will give you the option to apply to this role as a complete person – not just a resume (you can even upload a photo). The application will assess your qualifications, personality traits and workplace preferences, and should take 10 to 15 minutes to complete. After submitting, you'll receive an email inviting you to log in and view your assessment results.


We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us with the “Help” button in the application.


We will review applications, with priority given to those who have completed the assessment, and look forward to hearing from you.

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