Administrative Assistant job in Portand

As our Administrative Assistant, you will play a central role in a fast-paced executive search firm environment supporting the President to achieve weekly, monthly, and quarterly goals.

RESPONSIBILITIES:

• Triage in-bound communication, respond to inquiries, and schedule meetings in a timely manner for the President
• Create preparation materials for client meetings and business-related events for the President
• Support business development research; Salesforce.com data entry, tracking, & reporting
• Co-create project proposals and contracts for client engagements
• Maintain tradeshow calendar, proactively book travel and reserve accommodations
• Coordinate team travel to client meetings, trade shows, and events as needed
• Assist team with coordination of candidate travel, interview itineraries, and expense reimbursement
• Order supplies and manage vendors including building maintenance, phones, & IT
• Manage and complete annual holiday cards/gift giving program
• Maintain familiarity with our service delivery process and support team as needed
• Handle in-office reception, greeting and directing guests
• Organize team events, lunches, snack and coffee runs

REQUIREMENTS:

• Bachelor's degree plus 3 (or more) years of experience as an Administrative Assistant
• Strong writing, grammar, and editing skills with attention to detail
• Refined communication skills with sensitivity to client and candidate dynamics
• Proficiency with MS Office products (Word, Excel, Power Point and Outlook)
• Adaptability, initiative, and problem-solving ability

BENEFITS:

401K with match, 2 weeks PTO, 12 paid holidays, 100% medical & dental, bus pass, dog friendly, professional development budget, bonus potential, and much more!