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Accounting Specialist - AP & Billing job in San Francisco

Gelfand Partners Architect jobs
California (CA), San Francisco
Company Type:  Certified B Corporation
Industry:  Architectural & Design Services
Job Type:  Finance & Accounting
Employment:  Full-time
Impact Area:  Housing & Development
Company Name:  Gelfand Partners Architect

Country:  United States
State / Province:  California (CA)
City:  San Francisco
Zip / Postal Code:  94103


Sustainable design is about ensuring environmental friendliness; it’s about social impact, and it’s about creating healthy community spaces where people can thrive.


At Gelfand Partners Architects, it’s been our mission for the last 20 years to bring transformative solutions to schools, colleges, housing, community facilities, and social enterprises. We take a social-minded approach to architecture, breathing new life into old buildings, and creating designs with our communities in mind. 


Behind our designs there is a team who works tirelessly to ensure things run smoothly. As an experienced accounting professional, you understand the positive impact that a strong accounting team can have on operations.


With some experience under your belt, you’re now looking for a challenging opportunity, and a chance to make an impact in a company that’s making a difference. We have what you’re looking for, as our new Accounts Payable and Billing Administrator.


Accounting Specialist - AP & Billing:


As our new Accounting Specialist (AP & Billing) your primary goal is to master our accounting systems and become a trusted member of our accounting team. You’ll support our accounting manager, handling all accounts payable and billing tasks for our internal team and our sub consultants.


Your incredible attention to detail will be your greatest asset in this role. You’ll maintain records and budgets for project contracts. You’ll review, code, and process numerous sub consultants’ invoices for many different projects. You’ll ensure accounts payable transactions are processed accurately. You’re known for precision in your work, and never letting the small (but critical) details slip by unnoticed.


You focus on the details, but understand how they connect to the big picture. Your work is more than just the numbers. You’ll use your strong communication skills to inform our architects, sub consultants, and management team about relevant budgetary information, so they can make timely decisions about ongoing projects.


Your ability to express yourself clearly will allow you to translate financial jargon into easy-to-understand information. This skill will be helpful as you communicate with our internal team and external sub consultants about invoice processing and budget analysis.  



You’ll enjoy the variety in your work, the daily challenge, and the opportunity to learn here. You’ll be part of a small, two-person accounting team, which means you’ll be exposed to many areas of accounting. And, as you become more confident in your work here, you’ll have the opportunity for growth. 


Practically speaking, your work will include:


  • Accounts payable for regular projects, overhead vendors and employee expenses: reviewing invoices, coding, processing timely payments

  • Accounts receivable: reviewing payments, coding, and communicating with clients about overpayment/underpayment

  • Communication with principals (architects) and sub consultants about current budgets and invoice approval

  • Updating and maintaining accurate records and files in Excel and our Deltek Vision software for regular projects

  • Reviewing online account for deposits and correct charges daily

  • Maintaining in Excel daily Cash Activity

  • Reviewing and posting semi-monthly timesheets

  • Managing monthly client billing

  • Participating in year-end projections for A/P


Working @ Gelfand Partners Architects:


At Gelfand Partners Architects, we strive to make a difference through design. We are one of only ten architecture firms in the country who are a Certified B Corporation, which means that we are committed to making a meaningful impact, extending far beyond profits.  We are industry leaders with a goal to be a force for good.


We’re passionate about sustaining our close-knit team spirit and culture; we do cool volunteer projects and have fun together often with regular happy hours, our annual canoe trip and picnic, and an annual ski trip.


We’re also committed to your professional growth and development. We have an annual budget, available to all employees, dedicated to covering the cost of relevant professional development activities or courses.


The Details:


This is a full-time, permanent position, starting in February. We offer a salary commensurate with experience, within the range of $55,000--$65,000 per year. We have (after 3 months) health and dental benefits, 401k, 2 weeks’ vacation and 9 sick days.


We offer flex time hours, meaning you can decide when you start and end work within the hours of 7:30am and 6:30pm.


We are highly accessible, and transit-friendly; we are located within 3 blocks of a BART station and a Muni Metro station. We provide commuter checks for transit passes to employees, have an indoor bike rack, an exercise room and shower. Our beautifully designed office is located within a landmark building, offering high ceilings and lots of light.




  • Experience working in an accounting role, with a focus on accounts payable and billing

  • Intermediate level experience with Excel (document management, data entry, working with spreadsheets)

  • Experience working with accounting software in a professional capacity

  • Experience doing accounting for an architectural/design firm is an asset

  • Experience with Deltek Vision software is an asset

  • College degree/diploma or associates degree/diploma in accounting


How to Apply:


Our online application will give you the option to apply to this role as a complete person – not just a resume. The application will assess your qualifications, personality traits and workplace preferences, and should take 10 to 15 minutes to complete. After submitting, you'll receive an email inviting you to log in and view your assessment results.


We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us with the “Help” button in the application.


We will review applications, with priority given to those who have completed the assessment, and look forward to hearing from you.

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