Business Development Project Manager job in San Diego

i.d.e.a. is an integrated creative marketing agency and certified B Corp in San Diego. We work with prominent clients providing branding, advertising, public relations, social media, design and digital services. We create powerful ideas that get our clients noticed, shared and talked about.

We are currently looking for a full-time Business Development Project Manager with solid project management and business development administration experience. The ideal candidate will have strategic communication and interpersonal skills as well as a focus on attention to detail in project coordination (including experience with budgets and timelines).

Job Responsibilities

BUSINESS DEVELOPMENT
• Acts as the owner and expeditor of all new business pitches and internal projects by facilitating requests through the project management system and proactively communicating with the team(s) involved
• Gathers and produces content for RFI and RFP new business requests and may also complete the requests with support from senior team
• Coordinates the new business pitch process from beginning to end, working closely with the pitch team
• Facilitates budget allocations and timelines and sets expectations to meet project objectives and goals, in close collaboration with both Project Management and Account Management teams.
• Administers new business pipeline list, amending weekly with status updates
• Prepares presentations for proposals/pitching
• Ensures quality assurance on new business pitch materials
• Researches opportunities for outbound prospects and collects relevant information for outreach

GENERAL RESPONSIBILITIES
• Identifies and anticipates potential problems and finds alternative solutions; provides timely and constructive reaction and responses to problems and questions
• Assists Project Management team in assigning resources to individual projects
• Tracks and reports on progress against schedules
• Creates budgets and ensures team delivers within project scopes
• Facilitates new project set up in project management system
• Manages library of resources ensuring a central location and simple accessibility
• Creates meeting agendas, attends and helps lead meetings, writes conference reports
• Lead in managing the creation of pitch presentations from start to finish
• Responsible in making sure there is a smooth transition between a Client going from pitch mode to a new Client within the Agency

Qualifications
• 2-4 year(s) project management experience, including experience in an Agency environment
• Bachelor’s Degree in Communications, Marketing, Advertising, Business Administration or related major
• Proven track record of success in project-oriented environments
• Previous experience managing team projects
• Previous experience working directly with senior leadership
• Working knowledge of Microsoft Word, Excel and Keynote
• Previous Agency experience is a plus
• Familiarity with Workamajig program is a plus
• Familiarity with Mac OS a plus
• Multi-tasker, detail-oriented and organized
• Self-motivated and enthusiastic
• Ability to effectively communicate across the organization