Governance Management Training Consultancy job in NAIROBI

REQUEST FOR PROPOSALS (RFP)
GOVERNANCE MANAGEMENT TRAINING CONSULTANCY SERVICES
VAVA COFFEE LIMITED
RFP Reference No. 4804-KEN
Vava Coffee Limited has received funding from the United States African Development Foundation (USADF) towards its irrigation planning and capacity building. USADF is an independent Agency of the US government that operates at local levels in Africa in support of economic development. For further information about the agency visit www.usadf.gov.
Vava Coffee’s vision is to challenge the status quo and promote positive social disruption within the Coffee industry. This vision comes from an inborn Kenyan passion for coffee and a drive to promote the sustainable production of coffee within Kenya’s and the wider East African region by tracing the production of high quality coffee beans to the independent small holder coffee farmer, who works day in and day out, against major obstacles and with meager resources to produce some of the world’s best tasting coffees, often without an understanding or appreciation of the final fruits of their labor.
The Procurement Committee for Vava Coffee Limited now invites quotations from eligible and qualified consultancy firms or individuals to train three members of Vava Coffee Limited on governance and management issues.

Key areas of the training package shall comprise of the following:
1. Company formation and registration with the Kenyan authorities. Vava Coffee is already a registered company.
2. Leadership skills relative to position description, roles and responsibilities and required skills and background for each position (Board Chairperson, Secretary and Treasurer) and hiring of staff and volunteers.
3. Specific roles of functional committees i.e. Monitoring and Evaluation Committee (whose main purpose is to collect data on kilograms of crops grown and revenues earned) and Procurement Committees (whose main purpose to oversee purchase and delivery of goods and service).
4. Principles of good governance institutionalized in local institutions such as WUAs and farmer Cooperatives with best practices in Kenya on governance and management relative to:
o election procedures (for scheme committee member, group administrative structure, systems and functions)
o Meetings (Definition of required periodical meeting vis-à-vis scheme growth and subcommittees, who proposes the Agenda, when is the AGM or other meetings? What is the Agenda during the AGM?)
5. Management systems – documentation, filing and maintenance of files (soft and hard)
6. Group dynamics and conflict resolution
7. Partnership building and management for improved networking and acquisition of knowledge and skills related to marketing of farm produce
8. Proposal writing for enhanced resource mobilization
9. Operations and procedures: buying farm inputs in bulk, selling produce in bulk, and paying both farmer members and vendors for these transactions, seed banking systems and procedures
10. Marketing of farm produce
11. By-laws of the farming groups to govern the use of water for irrigation; Participation of all members in farming activities and in regular meetings

Deliverables;
The training should be delivered in English. Deliverables shall be delivered by the consultant to Vava Coffee Limited and CEZAM & Associates Ltd (ADF Partner in Kenya).

These products shall be submitted in copies as follows: (SEE TABLE BELOW)

Requirements for Qualifications:

Consultancy firms/individuals are advised to send separate technical and financial proposals (currency; Kenya shillings) for this assignment as their RFPs.  Consultants not disclosing full information in the proposals will be considered non-responsive and their proposals rejected. Consultancy firms must provide detailed CVs of all technical team members to undertake specific elements of the assignment with a confirmation that they will not change those individuals unless with prior written consent of Vava Coffee Limited Board or Management Committee.  Interested and eligible bidders may obtain further information through Vava Coffee Limited founder or the undersigned.

1.  Certificate of Incorporation;

2.  Business Permit;

3.  VAT Registration Certificate;

4.  Tax Compliance Certificate;

5.  Registration Certificate;

6.  Evidence of previous consultancy work of similar nature, full address and contact of persons of Major clients served with similar works;

7.  Accreditation/affiliation certificate, qualification and experience of key staff (attach curriculum Vitae) and

8.  Evidence of capability to undertake the assignment.

Quotations are received with the following conditions:

1.  All prices quoted should be value added tax (vat) exclusive. 

2.  The price quoted shall remain valid for 90 days after opening of the bids.

3.  Comprehensive detail of other costs to be incurred. For examples, transport and other necessary expense expected to be incurred in executing the activity applied for should be specified in the proposal.

Sealed bids must be sent as per the address below on or before 7th November 2018. 

Scanned copies of proposals can also be emailed to the undersigned. LATE quotations will not be considered. 

The Founder and Chief Coffeeholic;

Vava Coffee Limited

P.o Box 124-00502

Karen-Kenya

Email address: info@vavacoffee.org and a copy e.kaniu@cezam-usadf.org  

7/11/ 2018 is the deadline for all potential bidders to submit any questions through the above email address for our response.