Project Specialist job in Toronto

Name: Project Specialist

Department: Project Operations

Report to: Director, Project Operations & Resourcing

Brief Summary of the Position:

The successful candidate will work alongside project teams (client, creative, strategy, engagement) to support client projects from inception to final delivery.

The Project Specialist will be responsible for navigating and supporting project teams through the seamless execution of projects and programs to ensure that they are delivered on time, on budget, within scope, and accurately updated in Public’s internal project management platforms.

With 2-4 years of direct experience supporting integrated projects and campaigns within an agency structure, the Project Specialist will provide core project coordination support across client projects within Public’s fast-paced environment.

The Project Specialist is a detail-oriented and organized self-starter with creative problem-solving skills and experience multi-tasking across mid-to-large sized campaigns, including managing scope, budget, resources, clients, and coordinating integrated teams producing work in creative video, production, digital, print, and beyond.

In addition to these core responsibilities across high-impact client projects, the Project Specialist will also play a large role in managing a portfolio of internal Public campaigns and projects identified by the Public leadership team. Being able to prioritize and manage conflicting schedules and resourcing constraints across both internal and external projects will be critical.

The Project Specialist will work closely in supporting Public’s Project Lead, and Director, Project Operations & Resourcing to foster a dedicated and harmonized approach to improving the ways in which Public’s projects are managed internally.

In addition to possessing the skills and experience required to do the job, each individual at Public must also demonstrate the behaviours associated with each of our core values: Truth, Curiosity, Bravery, Teamwork and Imagination, as well as a clear sense of personal accountability and empowerment.

Key Responsibilities

● Develop and manage project documentation such as scope, project plans, budget, timelines, and detailed work-back schedules with responsibility for managing and meeting budgets and deadlines

● Collaborate with internal teams as well as external partners to manage projects and programs throughout all stages.

● Establish and maintain client reporting systems including ongoing contact, monthly reports and end-of-project reviews

● Assess results and develop evaluation reports for the Public Leadership Team

● Develop and maintain time sensitive, up-to-date project schedules, including updating Public’s internal scheduling platform

● Support and resource for creative development, brief details and reference materials

● Timely communication of all projects - weekly meetings, status reports and updates ● Manage a portion of internal Public projects and campaigns, and help to prioritize and schedule resources accordingly.

● Be a champion of good creative work throughout the project coordination process

● Other project coordination duties as needed Job Requirements

• 2-4 years in project coordination/management (agency & creative experience a must)

• CPG experience (a bonus)

• Budget management (revenue management, forecasting, program estimates, etc.)

• Experience working across multiple, complex accounts

• Team management -- proven ability to empower and mobilize teams to meet/exceed client expectations and to deliver against the program objectives

• Experience in quality control, or content editing a bonus

• Personality to command team members of all levels of the organization

• Business travel to the US will be rare for this role, but a possibility.

• Proficient in French a bonus, but not a requirement.

If you are someone who finds professional reward and satisfaction in managing multiple teams through the program implementation process, this opportunity could be for you.

Educational Requirements: BA in Advertising/Marketing preferred

To Apply: Please apply with cover letter and resume to joinus@publicinc.com before March.12th at 4:00pm.

Applicants that do not submit a cover letter will not be considered.