Program Assistant (Board Support), Managed Organizations job in Washington

You are mission driven and action oriented. You love to get involved, and work as part of a team to accomplish something great. Any job is your job if it helps the team succeed, and you thrive on variety. Today, you’re looking for a role where you can use those traits to make a real difference in the world by advancing the most important social issues facing humanity today.

If that sounds like you, Arabella Advisors can’t wait to meet you.

You will support our efforts to launch and manage innovative social sector projects and provide administrative support to our internal operations and senior leaders.

Essential Responsibilities
Non-profit Board Support (50%)
• Schedule, manage logistics, and prepare board materials for all non-profit boards
• Manage calendars and book travel for team’s senior management
• Manage communication with board members related to scheduling and logistics
• Work with non-profit leadership to manage calendars and support non-profit administrative tasks
• Other administrative tasks and special projects as needed

Team Leadership Support (15%)
• Provide administrative support to the Managed Organization (MO) team leadership including drafting communications, expense reporting, scheduling/calendaring and time-keeping
• Provide briefing materials, PowerPoints, background documents and prepare meeting notes and agendas for MO leadership

Team Operations Support (35%)
• Assist with organizing and monitoring financial reports
• Assist with data collection and reporting to measure business operations goals
• Track progress on team objectives
• Produce and aggregate reports tracking important line of business (LOB) metrics
• Support and plan team meetings, retreats and board meetings
• Support the implementation of more efficient processes, systems and technology
• Maintain LOB documents such as org charts, roles and responsibilities documents, etc.
• Other operations and administrative support as needed. This could include: Managing incoming correspondence, including mail, general email, and voicemail for various non-profit clients.
• Reviewing and reconciling monthly credit card reports

To be successful in this role you’ll need:
• Bachelor’s Degree or equivalent experience preferred
• Minimum one-year work experience in a professional environment
• Excellent written and oral communication skills
• Strong entrepreneurial spirit and resourcefulness in problem solving
• Superior attention to detail
• Outstanding organization and prioritization skills - ability to manage multiple demands, projects and deadlines in a fast-paced environment
• High level of computer proficiency, particularly with the Microsoft Office Suite
• Experience or interest in philanthropy, nonprofits, foundation operations and management

Other Highly Preferred Knowledge, Skills and Experience
• Up to two years of experience in an administrative support role
• Experience with Salesforce, database programs, professional services automation software, intranets and web-based communication tools

Our Core Competencies:
• Ability to provide excellent service to clients, including being able to diagnose and anticipate difficult service challenges, provide proactive and effective client-centered solutions, pass along service lessons to teammates, and demonstrate a strong understanding of the client’s perspective
• The ability to effectively manage projects, proactively problem solve, and ensure quality control
• A high level of emotional intelligence and the ability to use that intelligence to appropriately adapt to stakeholders’ needs
• The ability to effectively help communicate complex and nuanced messages to a variety of audiences, including adapting style, tone and content to meet various needs.
• The ability to work cooperatively and inclusively with others to achieve shared goals, including supporting efforts that promote a safe and welcoming culture, providing timely and constructive feedback, and highlighting and sharing significant and new knowledge across the team
• The ability to use available resources and feedback to continually develop mastery in your role and facilitate team learning, including a willingness to request feedback and incorporate it to improve individual performance and to seek out and participate in career-relevant learning activities
• The ability to take ownership and be creative and solutions-oriented when encountering challenges that don’t have obvious answers, including the ability to solve challenges independently

About Arabella Advisors
Arabella Advisors helps foundations, philanthropists and investors who are serious about impact achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, Arabella is also a certified B Corporation.

About Arabella’s Managed Organizations Team

Arabella Advisors provides operations and management support to multiple nonprofit organizations, including the New Venture Fund, the Windward Fund, and the Hopewell Fund—all 501(c)(3) public charities—and the Sixteen Thirty Fund, a 501(c)(4). These managed organizations house new and innovative public interest projects and nonprofits, as well as coordinate collaborative initiatives between donors and administer grants programs. This type of structure is commonly referred to as fiscal sponsorship, and candidates are highly encouraged to research fiscal sponsorship prior to a first interview. The managed organizations provide support to a diverse range of projects, including many focused on conservation, global health and civic engagement.

Working with Us

We are committed to having a passion-driven, inclusive, transparent, collaborative, healthy, and fun culture. We invite you to visit our careers website to learn more.

To encourage work/life balance, we offer flexible work options. Our office is an open space with cubicles and informal work areas. Our salaries are closer to the range of a nonprofit and our benefits are excellent. You’ll start with three weeks of vacation, 80 hours of personal time, and 20 hours of paid time to volunteer at an organization of your choice. In addition to seven federal holidays, you get to pick four more from a list of inclusive religious holidays and your birthday.

We have a competitive health package that includes medical, vision, dental, and prescription insurance. We also provide funds for professional development, a fitness benefit, and cover part of your personal cell phone plan.

How to apply

Submit a resume and a one-page cover online. The cover letter should address why you’re excited to work at Arabella and why you’re qualified for this specific job.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please let us know.

While Arabella is open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses.

We will review applications as they are received and look forward to hearing from you.